Job Posting - Executive Assistant

Please Touch Museum®, a non- profit organization, seeks an Executive Assistant to

support both the Museum’s President & CEO (CEO) and Executive Vice President (EVP) and act as a liaison for the Museum to the Board of Directors and the community. The Executive Assistant performs, coordinates and overseas the Executive office administrative duties while providing an extensive level of support to the CEO and EVP.

 

Responsibilities include: extensive calendar management for CEO and EVP; managing mail for CEO and EVP including: managing and updating of CEO’s and EVP’s electronic contact system and calendars; maintenance of their electronic archival filing system; coordinate hospitality events for guests of the CEO and EVP; support CEO’s fundraising efforts in collaboration with Development department; prepare annual budget planning documents and cross-departmental reports for EVP; acts as project manager for special projects for the CEO and EVP; provide Board support by being a liaison to Board of Directors; prepare and draft written correspondences for CEO and EVP; draft, research, and prepare background information reports for upcoming key meetings; prepare and monitor Executive Department annual budget and expenditures; coordinate Museum participation in events and functions.; organize travel and hotel arrangements for CEO, EVP and senior staff; manage the Museum’s U.S. Airways vouchers; submit Museum’s quarterly State Lobbying Reports to Commonwealth of Pennsylvania; oversees Executive Department intern.

 

 

Requirements: Bachelor’s degree required or diploma/certificate from an accredited technical or paraprofessional institution is acceptable and/or extended length of experience working for a senior level executive; three to five years of administrative support experience required; strong business writing skills; excellent verbal communication skills; demonstrated ability to maintain active schedule and calendar of events and meet deadlines; demonstrates ability to produce well thought-out, professional correspondence free of grammatical and spelling errors; excellent interpersonal and customer service skills needed; ability to prioritize tasks; demonstrate excellent time management skills; highly organized with attention to detail; proven ability to maintain confidentiality; and work effectively without constant and direct supervision or guidance;  must demonstrate the ability to adapt to changes in the work environment, manage competing     demands and be able to deal with frequent changes, delays or unexpected events; excellent computer skills and familiarity with email etiquette communication tools. Intermediate to Advanced Microsoft Office Suite (Excel, PowerPoint) proficiency required.

Please Touch Museum offers an excellent work environment with a focus on informal learning in a museum setting for children 7 years and under; a comprehensive benefit package and competitive salary.  To apply for this opportunity, please mail your cover letter including resume and salary requirements to: Director of HR, Please Touch Museum, 4231 Avenue of the Republic, Philadelphia, PA 19131; fax to: (215)-581-3182; Email: jmeyers@pleasetouchmuseum.org.  215-581-3189     EOE