Thursday, June 4, 2015

Job Posting - Human Resources Assistant

Please Touch Museum® 
Job Posting
Part Time Human Resources Assistant
(Monday – Friday)  24 hours weekly


Please Touch Museum, the Children’s Museum of Philadelphia (PTM) was founded in 1976 and was the first children’s museum to focus exclusively on young children ages birth to seven. PTM is multidisciplinary, providing exhibits and programs in the visual and performing arts, including theater, music and dance, literacy, humanities, math and science.  PTM’s exhibits are themed environments that are hands-on and interactive helping children to learn, develop and practice the skills and social skills they need to be ready for and successful in school and in future careers. The mission of Please Touch Museum is to enrich the lives of children by providing learning experiences through play.  In 2008 PTM moved to Memorial Hall in Fairmount Park, a National Historic Landmark Building built for the 1876 Centennial Exhibition.

Position Summary:
Under the direct supervision of the Director, Human Resources this position provides general administrative support related to Human Resources functions, focusing on recruitment logistical support and other confidential administrative duties and projects.

Essential Functions:

·                  Completes weekly reporting on employment activities. Maintains recruitment/employment records and complies reports from the database. Assists in hiring process by coordinating job postings on the website, internally and externally; reviews applications and resumes to match experience with specific jobs related to the job requirements; and screens all employment submissions.
·                Assist with recruitment and interview process for hourly staff; schedules meetings and interviews related to the recruitment process; assist with basic telephone screening; complete business and criminal background checks. Assist with the above functions on exempt staff. Draft rejections and offer letter. Assist with volunteer management recruitment.
·                   Assist with onboarding functions. Verifies I 9 documentation and maintains files; establishes and maintains personnel files; schedules onboarding sessions; tracks new hire orientations; confirms checklist are completed and implemented; place meeting requests for presenters and participants for the monthly meeting in a timely manner. 
·     Assists with various research projects, administrative and special HR projects, including but     limited to: filing, unemployment verifications, and compensation.
·                     Other duties as assigned.

Competencies Needed for Position:

·Attention to detail
·Organization and Planning
·Client Service

Minimum Qualifications:
  • Associate degree with emphasis on Field of study: Human Resources Administration, or related fields.
  • Minimum of 2 years’ experience supporting a Human Resources Department, preferably in a non- profit organization.
  • HR focus on recruitment strongly preferred.
  • Strong interest in internal & external communications, including but not limited to working with potential candidates for open positions.
  • Advanced time management skill.
  • Able to work independently.
  • Proficiency in Microsoft Office Suite.
  • Excellent office skills, including but not limited to: scheduling, data entry, and customer service.
  • Highly organized and able to multi-task with ease.
  • Must demonstrate strong interpersonal skills, maturity and good judgment and be capable of communicating with a diverse range of individuals.
  • Able to provide support to a variety of projects, work with various people’s schedules to create meetings in timely fashion.
  • Able to multi-task with various people and departments in time-sensitive situations.
  • Detail oriented; ability to follow through and organized.
  • Able to professionally handle confidential matters.
  • Respect for organizational detail.

Please Touch Museum offers an excellent working environment and competitive salary.  To apply for this opportunity, please mail your cover letter , resume and salary requirements to: Director of Human Resources, Please Touch Museum, 4231 Avenue of the Republic, Philadelphia, PA 19131: Email: fax: 215-581-3182 Office telephone:  215-581-3189     EOE

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