Friday, January 31, 2014

Job Posting - Facilities Manager

The Rosenbach Museum and Library of
The Free Library of Philadelphia Foundation

Facilities Manager, Rosenbach Museum & Library

Type of position:

This is a full-time, non-exempt position that reports to the Director of the Rosenbach. The hours are Monday-Friday, 8 am – 4 pm, with occasional evening and weekend work required.


The Facilities Manager is responsible for the oversight of the physical plant of the Rosenbach Museum & Library and its systems and to undertake and document routine maintenance; this individual is also responsible for routine maintenance tasks associated with the collections.

Outline of Responsibilities:

Facilities management duties (80%):

  • Open the facility each weekday morning
  • Daily walkthrough of all areas, interior and exterior
  • Daily light cleaning and restocking of bathrooms and kitchen
  • Supervise the weekly visit(s) of a non-staff janitor
  • Set up and break down chairs, tables and other arrangements for lectures, classes, meetings, rental events and the like
  • Maintain tool / painting areas in neat and orderly fashion
  • Serve as liaison with and accompany repairmen and vendors for scheduled maintenance visits (HVAC, plumbing, electrical, elevator, water systems, etc.)
  • Respond to issues that develop in the facility (e.g. plumbing or HVAC issues) and summon and supervise repairmen as necessary
  • Participate in occasional broader cleaning efforts
  • Other duties as assigned by supervisor
  • Oversee the physical plant and its systems and undertake and document routine maintenance, including but not limited to:
    • Inspect roofs and roof drains on a weekly basis
    • Inspect HVAC equipment (boilers, condensers, blowers, humidifiers, etc.) on a daily basis; change filters, etc. as needed
    • Manage HVAC settings using computerized ATC system
    • Maintain exterior sidewalks and stairs (leaf-raking, sweeping, snow-shoveling etc.)
    • Maintain rear garden (pruning, light weeding)
    • Gather trash and recycling, set out for collection each week
    • Replace lamps (and ballasts, as appropriate) as necessary
    • Paint interior spaces and ground-level exterior trim as required

Collections maintenance and preparation duties (20%):

  • Undertake weekly, monthly and annual schedule of routine collections maintenance tasks
  • Assist with the preparation, installation and deinstallation of collections objects in period rooms and traditional gallery spaces. Some carpentry experience, and ability to hang lights, preferred.
  • Ability to lift and maneuver heavy objects (up to 50 lbs), sometimes up and down stairs and/or on ladders
  • Assists Collections and other staff in movement of objects within the museum
  • Other duties as assigned by supervisor

  • Must have minimum of one year’s experience working in and around museum collections;
  • Must have basic knowledge of electrical wiring, HVAC systems, and plumbing;
  • Must have excellent skill with a variety of tools;
  • Must be able to perform tasks that require physical exertion, such as climbing ladders and stairs, lifting heavy objects (up to 50 lbs), shoveling snow, and the like;
  • Must be detail-oriented, organized, comfortable juggling multiple tasks, and have an understanding of the importance of deadlines;
  • Must have the ability to work independently and to work as part of a team;
  • Basic proficiency with Microsoft Office products; 
  • Occasional evening and weekend work required.
This position has a Full Benefit Package: Health, dental, life, and disability insurances; flex benefits and retirement plan; generous leave time allowance.

To Apply:   Please e-mail cover letter and resume with “Facilities - RML” in the subject to:




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