Job Posting - Human Resources Assistant

urban affairs coalition

JOB DESCRIPTION

POSITION:                PART-TIME HUMAN RESOURCES ASSISTANT

(Opening Date: April 2, 2014)

DEPARTMENT:       HUMAN RESOURCES

REPORTS TO:          DIRECTOR OF HUMAN RESOURCES

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POSITION SUMMARY:

The Urban Affairs Coalition (UAC) is currently looking for a part-time Human Resources Assistant (25-30 hours per week).  The individual selected for this position will be responsible for supporting the Human Resources Department in all aspects of human resources activities. This includes: recruitment, new hire orientations/terminations, ADP HR/Benefits, Time & Attendance system, employee events/meetings, and benefits administration. 

PRIMARY RESPONSIBILITIES:

Provide human resources/administrative support to the HR Department in the following areas;

§  Assist with the new hire/benefits orientations and prepare packets;

§  Enter new hire/termination data into ADP system in an accurate and timely manner;

§  Prepare and email “thank you” letters to prospective job applicants;

§  Prepare and maintain personnel/benefits files, assuring compliance and confidentiality;

§  Facilitate/lead in organizing employee special events;

§  Process ADP/miscellaneous invoices in the Microix system;

§  Schedule HR meetings, trainings, and employment interviews as requested;

§  Post jobs on the internal website;

§  Run ad-hoc reports in ADP as needed;

§  Prepare birthday and anniversary cards for distribution on a monthly basis;

• Assist with audits (403(b), etc.) and ensure files are properly maintained and in compliance;
• Perform daily filing of materials for employee personnel and benefit files;

§  Perform other job related duties as assigned.

ADDITIONAL RESPONSIBILITIES:

§  Assist with company-wide special events and fundraisers such as: UAC’s annual breakfast meeting, Thanksgiving Day baskets, etc. when needed.

KNOWLEDGE AND SKILLS:

• Must be able to handle payroll and HR issues/concerns in a discreet and confidential manner;
• Must be willing and have the ability to learn ADP HR and Time & Attendance system;

• Must have excellent oral and written communication skills, be detailed-oriented and creative;
• Must be able to interact with all levels of employees in a professional manner;

·         Must be proficient in Word, Excel, and PowerPoint. Publisher experience a plus;

·         Must be able to type, proofread letters, and input data in the computer system with a high level of accuracy;

• Must have an outgoing personality, be flexible, and can work independently and in a team environment.

EDUCATION AND QUALIFICATIONS:

• A Bachelor’s Degree in Human Resources or Business Management preferred;

• A minimum of 1-2 years experience in Human Resources preferred;
• Experience in database management.

Interested applicants should send cover letter and resume to:

Sandra Higginbotham-Briddell

Urban Affairs Coalition - HR Department

        E-mail: shigginbotham@uac.org

Telephone calls will not be accepted

UAC is an Equal Opportunity Employer