Position: Director of Finance & Admin
Reports to: Executive Director
FLSA Status: Exempt
Revised: January, 2012
Classification: Regular Full-Time
Interested candidates should email a cover letter, resume and three references to
Paul Antony, HR Director, at firstname.lastname@example.org ; fax 215-972-8266
The Director of Finance & Administration (F&A) works under the direction of the Executive Director and is a member of the Executive Leadership Team. The Chief Finance Officer has fiduciary and legal responsibility for the agency. The CFO works in partnership with the Executive Leadership Team, the Finance Committee and Board of Directors in the strategic development, fiscal management and oversight of the agency’s business operation. Supervises F&A department leaders and partners with Leadership Team to ensure optimal internal and external operations.
Financial Accounting and Reporting
· Provides strategic financial leadership, employs fiscal best practices and manages daily financial operation
· Develops annual budget in collaboration with Executive Director ensuring agency’s future sustainability in partnership with Finance Committee and Board of Directors
· Provides oversight of annual independent audit, 990 and BCO filings
· Provides management oversight of funding, reporting and compliance of federal, state and city contracts, grants and awards
· Oversees the development and implementation of the annual Impacts and Outcomes in conjunction with Finance Committee, Board of Directors and staff
· Provides strategic direction for the agency’s employee benefits package inclusive of health, retirement, vacation and employee insurances
· Ensures HR policies and procedures are in compliance with federal, state and local employment laws and practices
· Provides management oversight of the administration of human resource information, payroll and employee relations
· Develops and implements annual Impacts and Outcomes in conjunction with Board, Human Resource Committee and staff.
Business / Facilities Management
· Provides direction for the agency’s business insurances ensuring appropriate coverage for staff, volunteers, Directors & Officers, property and general liability.
· Provides executive oversight of administrative policies and procedures to ensure efficient, uninterrupted business operations
· Provides management oversight of the care and use of agency’s property and assets
· Ensures proper safety and maintenance of physical work environment
· Oversees the development and implementation of the annual Impacts and Outcomes in conjunction with Board and staff
· Provides oversight of the proper maintenance of official records and documents, and compliance with federal, state and local laws and regulations.
· Negotiates and provides business direction on vendor contracts in collaboration with legal representatives
· Provides strategic direction in the use of technology ensuring the agency’s infrastructure, hardware and software is upgraded and in compliance with the ever changing technology environment
· Manages the IT infrastructure for operational stability sustaining efficient operations
· Ensures IT best practices are in place for data security, disaster recovery, asset management and employee usage policy
· Oversees the development and implementation of the annual Impacts and Outcomes in conjunction with Board and staff.
· Provides leadership, strategic direction and management of MCC in conjunction with the Executive Director, Deputy Executive Director, Board of Directors and Finance Committee.
· Leads Finance Committee in partnership with Treasurer
· Works with EHS Fiscal Officer
· Liaison to corporate counsel, auditors, consultants and suppliers.
· Supervises Finance & Administration’s directors, manager and consultant.
Recruit and hire talented personnel knowledgeable in the area of accounting, human resources, information technology and business-management functions.
Establish and maintain the systems, policies and infrastructure in support of the F&A function to ensure a smooth and effective business operation.
Leading Change - The ability to recognize external and internal opportunities for change both small and large-scale, to envision what change may be necessary to keep the organization vibrant and well-functioning.
Decision making – The ability to research and gather information and solicit input and feedback when possible to inform the decision and expected outcomes.
Communicating Effectively - The ability to clearly and concisely convey a message tailored to a specific audience, in a respectful and responsive manner.
Strategic Thinking - The ability to conceptualize and operationalize a vision of the future from a multi-dimensional perspective that is linked to MCC’s mission, values and strategic plan.
Relationship Building – The ability to make a connection with individuals and to create and build trusting relationships. The ability to foster an atmosphere of teamwork and cooperation through open, honest and respectful communication.
Delivering Results – The ability to achieve the agency’s goals and objectives using innovative approaches and strategies, and best practices.
Leading People – The ability to inspire, motivate and engage people to achieve MCC’s mission and vision. The capacity to support a broad range of people and ideas, create a framework for people to work within and assist individuals in developing ideas into sustainable plans and outcomes.
Modeling the way - The ability to exemplify commitment to MCC’s core values, mission and vision and foster an internal sense of accountability and responsibility that guides behaviors.
Managing conflict – The ability to identify, acknowledge and have the courage to work through differing opinions, approaches and beliefs to solve problems, maximize performance and secure outcomes. This includes the capacity to create and support an environment where individuals feel they can raise potentially conflicting issues and know they will be addressed and treated fairly.
Building on Strengths – The ability to intentionally cultivate a perspective/culture in which the assets of individuals, groups, and communities are emphasized (or are primary? Or are foundational?)
Knowledge, Skills, and Abilities
- Knowledge of Sage Non Profit Accounting software and administration
- Knowledge of Early Head Start program, regulations and fiscal requirements
- Ability to work effectively with individuals from diverse backgrounds and as a member and leader of a team.
- Experience in working with Boards and volunteer advisors
- Excellent written and verbal communication skills
· Efficient in Microsoft Office applications, e.g., Excel, Word, Outlook
- Ability to work independently and meet deadlines
- Ability to collaborate with other agencies, funders and strategic partners
- Demonstrated leadership ability
· Commitment to MCC’s mission, vision and core values in the pursuit of improving maternal and child health and wellbeing through the collaborative efforts of individuals, families, providers and communities.
Experience, Education, and Licensure
Five years non-profit financial management experience including management of administrative operations and supervisory experience.
Bachelor’s degree in Accounting or Finance, Master’s degree / CPA preferred.
Other Position Factors
The other position factors described here are representative of those that must be met by an employee to successfully perform the essential tasks of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. The employee must occasionally lift and/or move up to 30 pounds.
2. Operate related office equipment and use necessary tools. Regular keyboarding and computer use.
3. Although work is primarily indoors, you will be required to travel outside to client and community locations.
4. Position may require occasional trips to attend conferences seminars, and meetings.
5. May require working non-traditional hours based on operational needs.