Job Posting - Accounts Payable Coordinator

 

Department:              Foundation Administration and Finance

Position:                     Accounts Payable Coordinator

Classification:                       Non-Exempt

Reports To:                Accounting Supervisor

Position Summary

Working under direction, provides accounting support and data entry at both book of original entry and general ledger levels in a networked computerized system with extensive departmental and project detail for The Free Library of Philadelphia Foundation and The Rosenbach Museum of FLPF.

Accounts Payable Responsibilities

·         Code, review and verify appropriate authorizations for all invoices.

·         Enter vouchers into accounts payable module.

·         Review and edit batch report for accuracy.

·         Post batches and complete check run.

·         Facilitate check stamping or hand written signatures where required.

·         Process all voided checks in system.

·         File voided checks and maintain void check log.

·         Responsible for mailing and/or distribution of all checks.

·         Maintain and reconcile accounts payable aging report monthly.

·         Code, reconcile and verify American Express bills.

·         Process library materials invoices.

·         Maintain administration and finance files.

Additional Duties

·         Serve as back up to Accounting Assistant in opening and distributing mails and reception duties.

·         Prepare monthly library materials report.

·         Reconcile Trustee accounts monthly.

·         Other duties as assigned by the Accounting Supervisor.

Qualifications

·         Associate degree in accounting preferred. H.S. diploma minimum requirement.

·         Previous experience in Accounts Payable.

·         Comprehensive knowledge of Windows, Excel and Word software is required; general knowledge of accounting software is preferred.

·         Excellent communication (verbally and in writing) and interpersonal skills required.

·         Attention to detail, accuracy in calculations and documentation, facility with computer keyboarding and 10-key calculator operations, and neat work habits are required.

This position has a Full Benefit Package: Health, dental, life, and disability insurances; flex benefits and retirement plan; generous leave time allowance.

To Apply:   Please e-mail cover letter and resume with “Accounts Payable” in the subject to: kowalskic@freelibrary.org