Greetings,
I hope all is well. My name is Jenna Lodato and I'm a recruiter with Kaztronix. We came across your resume in our database and feel that you could be qualified for one of our positions with a Global Chemical Company. The job description is posted below for your review. If you are interested, please respond with an updated copy of your resume in MS Word format.
Phone calls and faxes will not be accepted, all interested candidates must apply on-line at www.kaztronix.com or simply reply to this email with an updated copy of your resume. Otherwise, should your qualifications meet the requirements of a position with Kaztronix, a recruiter will be in contact with you.
If this position does not match your background and skills, we would like to keep you in mind for future openings. However, if you happen to know someone who may be qualified or interested, we have a great referral bonus program.
Job Title: Human Resources Assistant
Location: Wilmington, DE
Job Description:
Performs a variety of administrative duties. Duties include but are not limited to:
General Admin:
- Primary support for one of the Managers and general support for management team (meeting invitations, information resource, etc.)
- Schedule various meetings for Brokerage Firm team members as needed.
- Arrange travel for team members as needed.
- Assist with the planning of large team meetings
- Provide backup support to other Admins.
Onboarding:
- Follow onboarding procedures for new team members (badge, roster, grant appropriate access, distribute welcome information, space planning, share appropriate team webpage and database information, add to appropriate team meeting invitations - Safety Mtgs, etc)
- Coordinate various badges needed for new team members
Offboarding:
- Follow offboarding procedures when team member rolls off project (badge deactivation, remove from Roster and Sharepoint access, collect pertinent items (badges), etc.
Facilities:
- Primary contact for facilities concerns – work with Brokerage Firm resources to relay any issues and communicate updates. (temperature issues, safety concerns, badging and badging issues, repairs, and general facility concerns)
- Maintain the printers including toners, paper, and support with Ricoh/HelpDesk
- Maintain supplies for Brokerage Firm location (stationery, ergonomic)
Space Planning:
- Assist with space planning for the team members at Brokerage Firm
- Assign cubicle assignments and help teams with overall logistical space requirements and upgrades
- Assist with scheduling and coordination of moves from various locations to/from Brokerage Firm site.
Committees/teams that the candidate is welcome to join:
Safety Coordinator:
- Participate in the Safety coordinator program for Brokerage Firm/Star.
- Schedule monthly meetings, assist with actual safety meeting logistics, report safety issues to the team
- Participate proactively in upgrade of safety procedures here at Brokerage Firm (i.e. Gas Leak, etc.)
Parking Committee:
- Member of the Parking Committee which has included: developing a parking program for the employees on the Project, coordinating and recording the parking passes for indoor and outdoor lots, assist team members in finding a “parking buddy”, etc.
Social Events Committee:
- Help coordinate and plan social events throughout the year
Qualifications:
NOTE: Employee will be required to pay city wage tax (1.25%) as well as monthly parking fees. Rates vary from $75-$150/month.
General Admin:
- Primary support for one of the Managers and general support for management team (meeting invitations, information resource, etc.)
- Schedule various meetings for Brokerage Firm team members as needed.
- Arrange travel for team members as needed.
- Assist with the planning of large team meetings
- Provide backup support to other Admins.
Onboarding:
- Follow onboarding procedures for new team members (badge, roster, grant appropriate access, distribute welcome information, space planning, share appropriate team webpage and database information, add to appropriate team meeting invitations - Safety Mtgs, etc)
- Coordinate various badges needed for new team members
Offboarding:
- Follow offboarding procedures when team member rolls off project (badge deactivation, remove from Roster and Sharepoint access, collect pertinent items (badges), etc.
Facilities:
- Primary contact for facilities concerns – work with Brokerage Firm resources to relay any issues and communicate updates. (temperature issues, safety concerns, badging and badging issues, repairs, and general facility concerns)
- Maintain the printers including toners, paper, and support with Ricoh/HelpDesk
- Maintain supplies for Brokerage Firm location (stationery, ergonomic)
Space Planning:
- Assist with space planning for the team members at Brokerage Firm
- Assign cubicle assignments and help teams with overall logistical space requirements and upgrades
- Assist with scheduling and coordination of moves from various locations to/from Brokerage Firm site.
Committees/teams that the candidate is welcome to join:
Safety Coordinator:
- Participate in the Safety coordinator program for Brokerage Firm/Star.
- Schedule monthly meetings, assist with actual safety meeting logistics, report safety issues to the team
- Participate proactively in upgrade of safety procedures here at Brokerage Firm (i.e. Gas Leak, etc.)
Parking Committee:
- Member of the Parking Committee which has included: developing a parking program for the employees on the Project, coordinating and recording the parking passes for indoor and outdoor lots, assist team members in finding a “parking buddy”, etc.
Social Events Committee:
- Help coordinate and plan social events throughout the year
Qualifications:
- Have a High School Diploma or equivalent
- Have a minimum of 5 years of experience in an administrative-type or supporting role
- Have excellent organizational skills, attention to detail
- Be systems oriented and literate in Microsoft Office applications
- Be detail oriented and organized with the ability to manage multiple projects and tasks simultaneously
- Have excellent time-management, interpersonal and communication skills
- Be accustomed to working in a collaborative environment
- Be an independent self-starter with a pro-active approach to work
- Have excellent follow-through skills with attention to deadlines
- Be a team player with the ability to establish strong relationships across all levels and effectively problem solve
- Experience with SharePoint a plus, but not required
NOTE: Employee will be required to pay city wage tax (1.25%) as well as monthly parking fees. Rates vary from $75-$150/month.
Best Regards,
Jenna Lodato
Kaztronix, LLC
33 Wood Avenue South First Floor Iselin, NJ 08830
Email: jlodato@kaztronix.com
For more openings, please visit:
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