Thursday, October 29, 2015

Job Posting - Auditor/Benchmark Analyst

J O B   P O S T I N G

Position:   Auditor/Benchmark Analyst                                  Recommended Salary:  $54,000-$60,000
Reports To:  Director of Contract                                               Business Unit:  Finance 

Department: Contracts                                                                 Posted:  Oct. 26, 2015  Closing:  Nov. 16, 2015             

This position is responsible for reviewing and evaluating the grantee’s system of internal accounting controls and accounting system relative to the administration of grant funds. Responsibilities include making recommendations for the corrective actions and/or improvement of internal controls, the accounting system and application of grant and contract funds. This position is also responsible for preparing statistical and narrative reports, analyzing and interpreting client data as it relates to performance goals. Perform analytical work involving the evaluation of budgets to ensure funding is available to support the needs of the program and that expenditures are consistent and in compliance with policies of the Department of Human Services (DHS), the Workforce Innovation & Opportunity Act (WIOA) and Philadelphia Works. Ensure all contract requirements are adhered to and quality standards are met particularly contractor employment performance benchmarks. Review monthly contractor invoices for payment.  

In this position you will be responsible for the following duties:

Review vendor’s accounting for compliance with GAAP and relevant OMB Circulars and contract covenants.  Audit documents in support of the grant accounting. Review pertinent documents necessary to determine if an audit trail exists for all records and transactions. Prepare working papers that record and summarize findings from each subcontractor audit: include scope of audit, financial conditions found and application of funds. Discuss and explain deficiencies to appropriate grantee management and Philadelphia Works. Prepare detailed report of audit findings and make recommendations for corrections of unsatisfactory areas and improvement in operations. Work independently at vendor locations. Evaluate contractor expenditure and accruals and make recommendations for adjustments.
Analyze, review and make recommendations on budget proposals submitted by subcontractors. Perform statistical analysis of spending patterns among grants, programs and/or contractors. Prepare monthly and quarterly (as needed) reporting packages and related budget data for internal and external customers. Prepare detailed ad hoc reports for management and external agencies by integrating data from operation and financial systems. Prepare, review and monitor budgets and contracts for accuracy and adherence to Federal and State regulations, Philadelphia Works policies and procedures. Research, analyze, and resolve contracting/invoicing issues in coordination with subcontractors and internal departments such as the grant issuing department, Finance, and Business Engagement.  Monitor training programs, including but not limited to contractual performance, invoicing issues, contractual compliance, program activities, and financial management.  Resolve or guide resolution of any issues or concerns regarding monitoring issues.  Review subcontractor invoices for satisfactory payment approval and accuracy.  Code invoices according to contract and participant eligibility to allow for tracking within Philadelphia Works financial system.  Review programmatic and/or financial support documentation for completeness/accuracy/ proper contract / department / grant / cost category and participant eligibility etc.  
Review subcontractor performance documentation as needed to verify payment. Track participant status via participant rosters.  Notify other Philadelphia Works departments, as required, for
follow-up. Prepare monthly status/activity reports, as well as provide statistical/fiscal data as required. Provide technical assistance to vendors regarding all applicable regulations.

Bachelor’s degree in Accounting, Business Administration or other related field with a minimum of 2-3 years of accounting experience and at least 2 years’ experience in external auditing of general ledger systems (internal auditing may be acceptable).

Or, any combination of education and experience determined to be acceptable by the Human Resources Department.

·         Proficient with Microsoft based products and other computerized accounting systems.
·         Expert skills in Excel.
·         Working knowledge of allowable cost allocation methods.
·         Excellent communication, organizational and interpersonal skills.
·         Familiarity with non-profit organizations and grant accounting.
·         Working knowledge of OMB Circulars a-133 and A-122.
·         Ability to perform complex and detailed analysis of financial data.
·         Ability to meet deadlines.
·         Must have valid driver’s license and ability to travel throughout the city and surrounding area.
·         Ability to interact effectively with various levels of staff, management, government officials, and the public.

Interested applicants should apply online at  and click on
 “About Us” and then “Careers at Philadelphia Works”.

Equal Opportunity Employer/Program
Alternate Formats, Auxiliary Aides and Services are available upon request

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