Monday, October 12, 2015

Job Posting - Accounts Payable Coordinator


Department:              Foundation Administration and Finance

Position:                     Accounts Payable Coordinator

Classification:                       Non-Exempt
Reports To:                Accounting Supervisor

Position Summary
Working under direction, provides accounting support and data entry at both book of original entry and general ledger levels in a networked computerized system with extensive departmental and project detail for The Free Library of Philadelphia Foundation and The Rosenbach Museum of FLPF.

Accounts Payable Responsibilities
·         Code, review and verify appropriate authorizations for all invoices.
·         Enter vouchers into accounts payable module.
·         Review and edit batch report for accuracy.
·         Post batches and complete check run.
·         Facilitate check stamping or hand written signatures where required.
·         Process all voided checks in system.
·         File voided checks and maintain void check log.
·         Responsible for mailing and/or distribution of all checks.
·         Maintain and reconcile accounts payable aging report monthly.
·         Code, reconcile and verify American Express bills.
·         Process library materials invoices.
·         Maintain administration and finance files.

Additional Duties

·         Serve as back up to Accounting Assistant in opening and distributing mails and reception duties.
·         Prepare monthly library materials report.
·         Reconcile Trustee accounts monthly.
·         Other duties as assigned by the Accounting Supervisor.


·         Associate degree in accounting preferred. H.S. diploma minimum requirement.
·         Previous experience in Accounts Payable.
·         Comprehensive knowledge of Windows, Excel and Word software is required; general knowledge of accounting software is preferred.
·         Excellent communication (verbally and in writing) and interpersonal skills required.
·         Attention to detail, accuracy in calculations and documentation, facility with computer keyboarding and 10-key calculator operations, and neat work habits are required.

This position has a Full Benefit Package: Health, dental, life, and disability insurances; flex benefits and retirement plan; generous leave time allowance.

To Apply:   Please e-mail cover letter and resume with “Accounts Payable” in the subject to:

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