Job Posting - Sr. Office Services Assistant

J O B   P O S T I N G

Position:   Sr. Office Services Assistant                              Recommended Salary:  $32,000 - $35,000

                                                                                              

Reports To:  Chief Financial Officer                                      Business Unit:  Finance

Department: Technology & Support Services                Posted:  March 17, 2015 Closing: March 31, 2015

This position is responsible for maintaining all furniture and supplies necessary for daily office

operation.  Responsibilities also include processing internal and external mail, resolving issues

relating to building facilities, and coordinating corporate archiving projects.  Assists in tracking

 inventory and repairs for all corporate assets. 

In this position you will be responsible for the following duties:

Serve as the lead and primary contact for Office Services requests.  Assist with space planning: set up and break down of office space on and off site.  Review purchase requisitions for office and building maintenance supplies and equipment.  Order supplies, i.e. UPS/Fed-Ex supplies, Mail Meter supplies and office supplies.  Process, sort, and distribute incoming mail and prepare and stamp outgoing mail. Maintain company equipment such as furniture, printers, copiers and fax machines. Work with Supportive Services Assistant to coordinate and schedule corporate archiving pickup and drop-off dates and times. Copy, fax, and distribute various documents and/or correspondence to designated staff, vendors, clients, government officials, etc.  Assist with office moves, company events, and other activities. Request special deliveries and pick-up with courier services.  Serve as liaison between employees and building management for facilities-related issues. Maintain central office supply storeroom: maintain and analyze office supplies for deficiencies. Perform light maintenance such as hanging pictures, repairing furniture and equipment, etc.

High School diploma with 2 years of experience with mailroom support. (High School with some college preferred)

Or, any combination of education and experience determined to be acceptable by the Human Resources Department.

·         Must have prior mailroom support experience.

·         Working knowledge of Microsoft.

·         Excellent interpersonal skills.

·         Good organizational skills.

·         Ability to perform light building maintenance.

·         Ability to use common hand tools.

·         Ability to lift up to 50 pounds.

·         Ability to establish and maintain effective working relationships with all levels of Philadelphia Works’ staff, building management, and outside vendors.

Interested applicants should apply online at

www.philaworks.org  and click on

 “About Us” and then “Careers at Philadelphia Works”.

Equal Opportunity Employer/Program
Alternate Formats, Auxiliary Aides and Services are available upon request