Development and Membership Services Assistant
Description: The Barnes
Foundation is seeking a Development and
Membership Services Assistant who will be responsible for data
entry of membership gifts into Raiser’s Edge and Membership reporting and coding
through RE. The assistant will provide
continuing maintenance of data stored in the Raiser’s Edge database and liaise
closely with the Membership department to provide sustained support of their
goals and objectives.
Established as an
educational institution the Barnes Foundation carries out its mission by
promoting appreciation of the arts and horticultural science, through the
preservation, presentation, and interpretation of the collections of Albert C.
and Laura L. Barnes.
Celebrated for its exceptional
breadth, depth, and quality, the Barnes Foundation's art collection includes
works by some of the greatest European and American masters of impressionism,
post-impressionist, and early modern art, as well as African sculpture,
Pennsylvania German decorative arts, Native American textiles, metalwork, and
more. The 12-acre Arboretum contains over 3,000 species of woody plants and
trees.
The Foundation engages diverse audiences through
its exceptional collections and related high-quality programs that reflect a
broad range of periods and cultures and build on the founders’ innovative
educational vision of transforming lives through the arts and horticulture.
Responsibilities:
- Data Entry and
Fulfillment
- Ensures
proper recording in RE of all membership gifts received by the
Development Office, including checks and credit cards received by mail
and web-based sales to be imported into RE
- Creates
new records as needed and ongoing biographical updates to constituent
records
- Maintains
communication with Development Office staff, through gift transmittals
and weekly gift reports
- Updates
member activity in the RE through global importing of data retrieved from
the ticketing software
- Maintains
appeal and package codes within RE and provide regular tracking reports
and analysis to the Membership Department
- Coordinates
with Membership Department on best practices with ticketing software,
Siriusware, as related to membership stewardship and RE
- Works
with Membership department on executing fulfillment and renewal packages,
and other duties as assigned
- Data Integrity
- Maintains
RE records with accurate names, titles, addresses, salutations, and
relationships.
- Troubleshoots,
merges duplicate records, links spousal records and displays all
soft-credit relationships
- Scans
documents and uploads to RE Media Module; maintains donor paper files
- Receives
all returned mail and enters or distributes for entry and update as
appropriate.
- Develops
routine data update strategy incorporating research options.
- Uses
and demonstrates familiarity with other online sources for gathering
information on personnel changes in government, business etc.
- Keeps
up with news and trends in database technology and development
methodology
- Development
Reporting
- Under
the guidance of the Development Services Manager and Coordinator,
performs queries, pulls mailing lists, and generates mail merges from
Raiser’s Edge
- Coordinates
special projects generated from database information under supervision of
the Manager of Development Services and Membership Department
- Organizes,
coordinates and maintains the integrity of hardcopy filing system
·
Performs
other duties as requested.
Skills and Knowledge:
- High
School Diploma required
·
Development
office experience desired
·
Three
years’ experience in general office environment involving considerable computer
work required
·
Knowledge
of and experience with Raiser’s Edge 7 desired
·
Skilled
in Microsoft Office with advanced working knowledge of Excel
·
Ability
to handle sensitive and confidential information
·
Self-motivated
and comfortable working both independently and collaboratively as a team
·
Strong
organization skills including effective time management, demonstrated ability
to coordinate and follow assignments through to completion
·
Ability
to work in a fast paced, deadline driven environment
·
Extremely
detail-oriented and resourceful to produce highly accurate work
·
Ability
to work respectfully and able to achieve results across all Barnes management
units and with all Barnes constituencies
Competitive
Benefits Include: Group health and
dental insurance; flexible spending accounts; short and long term disability
and group life insurance; 403(b) with matching contributions; Employee
Assistance Program; voluntary benefits; as well as paid vacation, personal
time, sick time and holidays.
To
Apply: Please apply online:
Please create a single document that includes
your cover letter, resume and the names of three professional references to
upload with your application. Applications that fail to fulfill this
requirement will not be accepted.
The Barnes Foundation is an Equal Opportunity
Employer and a Drug-Free Workplace. We participate in E-Verify.
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