Job Posting - Events Manager at the Barnes Foundation

Event Manager

 

Description: The Barnes Foundation is seeking an Event Manager to be responsible for event sales, managing client relationships and expectations, and implementation of internal and external events at the Barnes.  Additionally, the Event Manager (“EM”) will be responsible for coordination with internal department professionals across the institution and assisting members and internal departments with event planning. 

 

Established as an educational institution the Barnes Foundation carries out its mission by promoting appreciation of the arts and horticultural science, through the preservation, presentation, and interpretation of the collections of Albert C. and Laura L. Barnes.

 

Celebrated for its exceptional breadth, depth, and quality, the Barnes Foundation's art collection includes works by some of the greatest European and American masters of impressionism, post-impressionist, and early modern art, as well as African sculpture, Pennsylvania German decorative arts, Native American textiles, metalwork, and more. The 12-acre Arboretum contains over 3,000 species of woody plants and trees.

 

The Foundation engages diverse audiences through its exceptional collections and related high-quality programs that reflect a broad range of periods and cultures and build on the founders’ innovative educational vision of transforming lives through the arts and horticulture.

               

Responsibilities:

 

·         Manages external events from “inquiry to invoice” for organizational (Corporate Council) and individual (Circles) member events.

·         Supports the Director of Event Operations (“DEO”) and all internal departments, especially External Affairs, in planning and executing internal events, including Director’s Events, Special Exhibition openings, Member events and volunteer/docent/employee appreciation events.  EM must be skilled at contributing to spectacular event design within specified budget parameters.

·         Serves as the primary contact for all event related vendors, ensuring that vendors adhere to Barnes operational policies and security concerns.

·         Shares responsibility for management with event hosts during the event planning experience, ensuring a successful experience for individual and corporate members.

·         Coordinates communication among internal staff in all departments as appropriate, including attending regular event meetings across departments, producing and distributing event detail communication across departments, and participating in the oversight of the events calendar, alerting the DEO to potential issues in order to facilitate successful resolution of competing interests.

·         Assists the DEO in marketing and promoting events at the Barnes Foundation to achieve revenue goals and maximize Barnes exposure to potential clients in the region and to the events community.

·         Serves as primary liaison between external meeting planners and all Barnes departments including Security, Visitor Services, Audio Visual, Parking and Barnes Shop, managing internal staff to ensure appropriate level of service to meet event operational standards. 

·         Manages partner events with local, regional and/or national non-profit arts organizations as necessary.

·         Exercises sound independent judgment and exemplary integrity in all internal and external interfaces with event clients and members.  EM should have polished negotiation skills and provide consistent service to event hosts regardless of event budget.

·         Demonstrates excellent interpersonal skills, exuding a warm, professional, and outgoing personality when dealing with clients and the general public.  EM must demonstrate skill in dealing with a variety of client personalities.

·         Evaluates standards and practices to consistently improve event operations and guest/client satisfaction.

·         Performs other duties as requested.

 

Skills and Knowledge:

 

• Bachelors Degree
• 4 years minimum events/promotions experience
• Strong technical proficiency in Microsoft Office Suite
• Excellent interpersonal skills, attention to detail, ability to work independently and balance competing priorities
• Excellent writing and editing skills

·         Demonstrated ability to manage time effectively and independently, organizing multiple tasks and prioritizing.

·         Ability to work in cooperation with the Foundation’s staff, balancing competing priorities with respect and professionalism.

·         Regular evening and weekend work is required.

 

Competitive Benefits Include: Group health and dental insurance; flexible spending accounts; short and long term disability and group life insurance; 403(b) with matching contributions; Employee Assistance Program; voluntary benefits; as well as paid vacation, personal time, sick time and holidays.

 

To Apply: Please apply online:

 

 

https://home2.eease.adp.com/recruit/?id=8017272

Please create a single document that includes your cover letter, resume and three professional reference contacts to upload with your application. Applications that fail to fulfill this requirement will not be accepted.

 

The Barnes Foundation is an Equal Opportunity Employer and a Drug-Free Workplace. We participate in E-Verify.