Position
Specifics
Position: Finance Account Liaison Salary Range: $42,000 - $47,000
Business Unit: Finance Department: Contracts
Reports To: Manager of Contracts Posted: March 16, 2016 – March 30, 2016
Role Summary
This position administers
and executes the entire contracting and invoicing process which includes:
writing contracts, budget monitoring, and compliance to meet the needs of a
specialized client base in compliance with Philadelphia Works funding regulations. This position also provides general guidance
and direction in regards to fiscal management of grants and contracts
assigned. This position is responsible
for creating various contract modifications.
This position will be responsible for the following duties:
·
Writing contracts in compliance with applicable
guidelines and as indicated on the contract requisition form
·
Preparing, reviewing and monitoring budgets and
contracts for accuracy and adherence to Federal and State regulations,
Philadelphia Works policies and procedures
·
Researching, analyzing, and resolving
contracting/invoicing issues in coordination with subcontractors and internal
departments
·
Monitoring training programs, including but not limited
to contractual performance, invoicing issues, contractual compliance, program
activities, and financial management
·
Resolving or guiding resolution of any issues or
concerns regarding monitoring issues
·
Reviewing subcontractor invoices for satisfactory
payment approval and accuracy
·
Coding invoices according to contract and participant
eligibility to allow for tracking within PW’s financial system
·
Reviewing subcontractor performance documentation as needed
to verify that data entered into CWDS is accurate
·
Tracking participant status via participant rosters
·
Resolving all errors in invoicing prior to payment
·
Processing invoices for payment
·
Preparing monthly status/activity reports, as well as
provide statistical/fiscal data as required
·
Providing technical assistance to vendors regarding all
applicable regulations
·
Analyzing proposals to determine feasibility, cost
effectiveness, consistency with RFP guidelines, and compatibility to target
populations.
·
Organizing and maintaining an up-to-date filing system
for vendor invoices, payments, contracts, modifications, monitoring reports,
and other relevant paperwork
·
Communicating effectively with all PW departments,
external organizations, and government agencies to respond to inquiries and
resolve or refer matters related to the efficient service of operations
Education/Professional Experience
Bachelor’s degree from an accredited college or
university with a concentration in Finance, Business Administration, or related
area of study. A minimum of 2 years of fiscal/budget and contract experience.
Experience in an employment and training organization, preferred. Some local
travel is required.
Or, any combination of education and experience
determined to be acceptable.
Additional
Eligibility Qualifications
- Proficiency working with Microsoft Word and Excel
- Knowledge of pivot tables
- Excellent oral, written, interpersonal and presentation skills
- Strong organizational, analytical, and prioritizing skills
- Strong math aptitude with the ability to perform responsibly with minimal supervision recognizing and resolving discrepancies
- Apply critical thinking and possess flexibility to meet departmental needs, working independently and as a team member
- Ability to interact effectively with Philadelphia Works, Inc. staff, the public, as well as government officials and agencies
Contact
Information
Interested applicants should apply online at
www.philaworks.org and click on
“About Us”
and then “Careers at Philadelphia Works”
Equal Opportunity Employer/Program
Alternate Formats, Auxiliary Aides and Services are available upon request
Alternate Formats, Auxiliary Aides and Services are available upon request
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