Operations Coordinator
Description: The
Barnes Foundation is seeking an Operations Coordinator
to provide operational and administrative support to the
Administrative (specifically supporting the EVP, CFO & COO), Human
Resources and Finance departments.
Established as an
educational institution the Barnes Foundation carries out its mission by
promoting appreciation of the arts and horticultural science, through the
preservation, presentation, and interpretation of the collections of Albert C.
and Laura L. Barnes.
Celebrated for its
exceptional breadth, depth, and quality, the Barnes Foundation's art collection
includes works by some of the greatest European and American masters of
impressionism, post-impressionist, and early modern art, as well as African
sculpture, Pennsylvania German decorative arts, Native American textiles,
metalwork, and more. The 12-acre Arboretum contains over 3,000 species of woody
plants and trees.
The Foundation engages diverse audiences through
its exceptional collections and related high-quality programs that reflect a
broad range of periods and cultures and build on the founders’ innovative
educational vision of transforming lives through the arts and horticulture.
Responsibilities:
·
Manages office administrative processes
including, but not limited to office supply ordering, postage machine
management, staff seating assignment coordination, meeting logistics, assembly
and distribution of meeting materials and maintenance of electronic and
hard-copy organization files.
·
Coordinates administrative support staff
assignments for daily responsibilities related to incoming/outgoing mail
distribution, phone coverage, calendar management, maintenance of office
equipment, etc.
·
Evaluates and recommends changes to office procedures
that promote efficiencies.
·
Creates and distributes ADP compliance and
reconciliation reports based on required frequency.
·
Provides support to the Human Resources related
to the new hire process, benefits administration,
recruiting, training and maintenance of staff organization chart and I-9 files.
·
Assists with the development of PowerPoint
presentations for training and other purposes.
·
Performs other duties as assigned.
Skills and Knowledge:
·
High School; college preferred
·
Proficiency with Microsoft Office; ADP Workforce Now experience preferred
·
Demonstrate effective written and oral
communication skills with staff at all levels throughout the organization
Competitive
Benefits Include: Group health and
dental insurance; flexible spending accounts; short and long term disability
and group life insurance; 403(b) with matching contributions; Employee
Assistance Program; voluntary benefits; as well as paid vacation, personal
time, sick time and holidays.
To
Apply: Please apply online:
Please include your cover letter, resume and
the names of three professional references with your application. Applications
that fail to fulfill this requirement will not be accepted.
The Barnes Foundation is an Equal Opportunity
Employer and a Drug-Free Workplace. We participate in E-Verify.
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