Wednesday, March 30, 2016

Job Posting - Finance Account Liaison

Position Specifics

Position:  Finance Account Liaison                                            Salary Range: $42,000 - $47,000
Business Unit:  Finance                                                                 Department: Contracts

Reports To:  Manager of Contracts                                           Posted:  March 16, 2016 – March 30, 2016

Role Summary

This position administers and executes the entire contracting and invoicing process which includes: writing contracts, budget monitoring, and compliance to meet the needs of a specialized client base in compliance with Philadelphia Works funding regulations.  This position also provides general guidance and direction in regards to fiscal management of grants and contracts assigned.  This position is responsible for creating various contract modifications.

This position will be responsible for the following duties:
·         Writing contracts in compliance with applicable guidelines and as indicated on the contract requisition form
·         Preparing, reviewing and monitoring budgets and contracts for accuracy and adherence to Federal and State regulations, Philadelphia Works policies and procedures
·         Researching, analyzing, and resolving contracting/invoicing issues in coordination with subcontractors and internal departments
·         Monitoring training programs, including but not limited to contractual performance, invoicing issues, contractual compliance, program activities, and financial management 
·         Resolving or guiding resolution of any issues or concerns regarding monitoring issues
·         Reviewing subcontractor invoices for satisfactory payment approval and accuracy
·         Coding invoices according to contract and participant eligibility to allow for tracking within PW’s financial system
·         Reviewing subcontractor performance documentation as needed to verify that data entered into CWDS is accurate
·         Tracking participant status via participant rosters 
·         Resolving all errors in invoicing prior to payment
·         Processing invoices for payment
·         Preparing monthly status/activity reports, as well as provide statistical/fiscal data as required
·         Providing technical assistance to vendors regarding all applicable regulations
·         Analyzing proposals to determine feasibility, cost effectiveness, consistency with RFP guidelines, and compatibility to target populations.
·         Organizing and maintaining an up-to-date filing system for vendor invoices, payments, contracts, modifications, monitoring reports, and other relevant paperwork
·         Communicating effectively with all PW departments, external organizations, and government agencies to respond to inquiries and resolve or refer matters related to the efficient service of operations

Education/Professional Experience

Bachelor’s degree from an accredited college or university with a concentration in Finance, Business Administration, or related area of study. A minimum of 2 years of fiscal/budget and contract experience. Experience in an employment and training organization, preferred. Some local travel is required.

Or, any combination of education and experience determined to be acceptable.

Additional Eligibility Qualifications
  • Proficiency working with Microsoft Word and Excel
  • Knowledge of pivot tables
  • Excellent oral, written, interpersonal and presentation skills
  • Strong organizational, analytical, and prioritizing skills 
  • Strong math aptitude with the ability to perform responsibly with minimal supervision recognizing and resolving discrepancies
  • Apply critical thinking and possess flexibility to meet departmental needs, working independently and as a team member
  • Ability to interact effectively with Philadelphia Works, Inc. staff, the public, as well as government officials and agencies

Contact Information

Interested applicants should apply online at  and click on
 “About Us” and then “Careers at Philadelphia Works

Equal Opportunity Employer/Program
Alternate Formats, Auxiliary Aides and Services are available upon request

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